Assessing HOA Maintenance Responsibilities

HOA dues must be maintained. The board of directors must devise a strategy to react immediately to repair needs. They must also carry out inspections and implement preventative maintenance for unpleasant surprises to be avoided. It's not always simple. When dealing with perplexed homeowners, for example. Many people are unsure who is responsible for maintaining the property and ensuring that it is secure and operational.


What is HOA Maintenance and How Does it Work?

Simply put, HOA maintenance is the term used to describe all activities undertaken to maintain an HOA's common areas. Amenities, landscaping, and sidewalks are examples of common areas. Depending on your association, it might also include other spaces. Preventing damage, inspecting, assessing, repairing, and maintaining these places are all forms of maintenance. HOA maintenance is critical to the overall health of a neighborhood. Residents' contentment increases when their community is well-maintained. It also boosts the value of its homes.


Maintenance Responsibilities of an HOA

The Declaration of Covenants will most likely assist in clearing up any confusion about who is responsible for what maintenance. It's the best place to figure out the HOA/Board's maintenance obligations and those of the homeowners.


Association/Board Duties

The responsibility of maintaining common spaces is usually delegated to the association. The board must:

  • Prevent property damage.

  • Inform residents about the rules.

  • Take photos and conduct regular inspections.

  • Collaborate with vendors and contractors to get the job done.

  • Oversee the budget, handle expenses, and make payments.

Homeowner's Legal Obligations

Normally, it is the responsibility of the homeowner to maintain their property. When you choose to buy a home in a community association it is implied that you are obligated to maintain your house and yard by certain maintenance and aesthetic standards.


Who is responsible for the maintenance of community spaces?


The maintenance of common areas is usually paid for by an association's homeowner members. The owner of a property pays his HOA a monthly homeowner association fee. It can be paid quarterly or even yearly in some communities. Allowances for certain facilities, such as swimming pools, are included in the budget. The board may have trouble keeping up with expenditures at times. Furthermore, major unanticipated maintenance expenses can arise and must be paid. In these situations, the reserve funds may not be sufficient to meet necessary repairs. Board members must then evaluate the situation and charge residents additional.


Who is responsible for any damages to common areas?

The fault for any damage is debatable. The board would cover the costs and charge the resident for reimbursement if a resident damaged an amenity, such as a swimming pool. They create a financial plan every year that includes enough money to keep up with maintenance expenses.


Recommendations for HOA Maintenance

Preventive Maintenance

Preventative maintenance is carried out ahead of time, whereas reactive maintenance is done after something has gone wrong. The difference between preventative and reactive maintenance is that proactive maintenance is planned ahead of time. In this case, it's all about strategy and foresight. It includes carrying out regular inspections and repairs to avoid problems from developing in the first place.


Performing a seasonal maintenance check

Every season demands a distinct level of attention. It's no secret that the outdoors alters with the seasons. In the fall, tree leaves fall, and sidewalks must be cleaned more frequently. During the winter, your neighborhood may require snow removal services. It's an excellent moment to power clean areas where you've fallen and been snowed on for a long time. Seasonal inspections and upkeep tasks may assist make things easier.


Keep Association Maintenance Under Control, With Aquity Management Group

If your organization is always fighting with property owners about maintenance and repair responsibilities, you should seek out a professional association management firm. We have decades of expertise assisting HOAs and organizations in improving communities and connections between the Board and members at Aquity Management Group.


Please contact us if you'd like to learn more about how we may assist your homeowners' association. We're eager to make your HOA a great place to call home!